Job Description:

Accounts Payable Administrator

Location: Warley, Essex

Salary: £29,500 per annum

Hours: Monday to Friday, 9:00am – 5:00pm

Holiday: 25 days annual leave + public bank holidays

Pin Point Recruitment are currently recruiting for an Accounts Payable Administrator to join an established business based in Warley, Essex.

This is a great opportunity for someone with previous Accounts Payable or Purchase Ledger experience who is looking to join a busy finance team and take responsibility for the accurate and timely processing of supplier invoices, payments and account reconciliations.

The Role  

As the Accounts Payable Administrator, you will be responsible for supporting the day-to-day running of the Accounts Payable function, ensuring invoices and payments are processed accurately and on time.

You will work closely with the wider finance team, suppliers and internal departments to resolve queries, maintain accurate supplier records and support the month-end accounts process.

Key Responsibilities  

• Process and verify supplier invoices and credit notes accurately and efficiently.
• Ensure invoices are correctly matched with the relevant supporting documentation.
• Maintain accurate and up-to-date supplier records, including contact details, addresses and payment terms.
• Set up new suppliers, ensuring the appropriate credit application and authorisation processes are completed.
• Use automated invoice capture and matching systems to improve processing efficiency and reduce paperwork.
• Reconcile supplier statements on a monthly basis, investigating and resolving any discrepancies.
• Process daily and weekly supplier payment runs in line with agreed procedures and authorisation requirements.
• Deal professionally with supplier and internal queries by telephone and email.
• Assist with the monthly accounts close and ensure the Creditors Ledger is accurate and fully reviewed.
• Provide supporting financial documentation for internal and external audits.
• Assist with balancing workloads within the finance team during busy periods and staff absence.
• Produce ad-hoc reports and information as required by the Financial Controller and Management Accountant.
• Support the wider finance team with general Accounts Payable and administrative duties as required.

About You  

• Previous experience within Accounts Payable, Purchase Ledger or a similar finance administration role.
• Good attention to detail and a methodical approach to work.
• Experience processing high volumes of invoices accurately.
• Good numerical and reconciliation skills.
• Strong organisational and time-management skills.
• Excellent communication skills, both written and verbal.
• Confidence dealing with suppliers and internal stakeholders.
• Good IT skills and experience using finance/accounting systems.
• The ability to work independently while also contributing effectively to a wider finance team.
• A proactive approach to resolving queries and discrepancies.
• Experience with Sage X3 would be advantageous, although training may be available for the right candidate.

Apply Today  

If you have experience in Accounts Payable, Purchase Ledger or Finance Administration and are looking for your next opportunity, Pin Point Recruitment would like to hear from you.

Apply now with your CV and a member of the Pin Point Recruitment team will be in touch.