Job Description:

Accounts Receivable Administrator (Part-Time)
Location: Office Based
Hours: 25–30 hours per week (flexible working pattern)
Reporting to: Financial Controller
Department: Finance

We are looking for an organised, proactive, and detail-focused Accounts Receivable Administrator to join our clients expanding Finance team on a part-time basis.

This is an excellent opportunity for someone with accounts receivable, sales ledger, payroll administration, or finance administration experience who enjoys taking ownership of processes and building strong working relationships across a business. In this role, you will be responsible for managing invoicing and sales ledger activities, supporting payroll administration processes, maintaining accurate financial records, and helping to ensure the smooth running of financial operations across multiple departments.

The purpose of this role is to manage payroll administration and sales ledger activities across the business, ensuring employees, suppliers, and clients are supported through accurate financial processing, reporting, invoicing, and payroll management activities. The position plays an important role in supporting operational and financial performance through effective administration, compliance, and financial control.

Key Responsibilities Accounts Receivable & Sales Ledger

• Take full ownership of the company invoicing process across all departments.
• Meet regularly with managers to review projects, close jobs, and raise invoices promptly.
• Ensure invoices are accurate and supported by appropriate documentation.
• Proactively chase internal stakeholders to obtain information required for timely invoicing.
• Maintain and regularly review the Aged Debtors ledger, focusing on overdue and high-value accounts.
• Proactively follow up outstanding payments and support debt collection activities.
• Work closely with the Financial Controller to forecast incoming receipts and cashflow.

Project & System Administration

• Set up and maintain Xero project tracking codes.
• Create and update master project records within SharePoint.
• Ensure all new projects are correctly established within SharePoint, SimPro, and Xero.
• Verify that all project onboarding documentation is complete, including signed quotations, contracts, and terms of business.
• Update supplier pricing information within SimPro on a monthly basis.

Retentions & Financial Controls

• Maintain and reconcile retention balances on a monthly basis.
• Monitor retention schedules and ensure amounts are invoiced when due.
• Liaise with operational teams to obtain information required for retention recovery.

Payroll & Finance Administration Support

• Support payroll administration activities and respond to payroll-related queries.
• Assist with month-end and year-end finance processes.
• Support finance and operational teams with reporting and general administration.
• Maintain strict confidentiality when handling employee and financial information.
• Build positive relationships with colleagues, customers, suppliers, and external providers.

You will be a highly organised individual with excellent attention to detail and a proactive approach to financial administration. You will be confident communicating with colleagues at all levels and comfortable managing multiple priorities within a fast-paced business environment.

Experience & Qualifications:

• Previous Accounts Receivable, Sales Ledger, Finance Assistant, Payroll Administrator, or Accounts Assistant experience.
• Payroll qualification.
• AAT qualification or finance/accounting studies.
• Sage Payroll experience.
• Experience using Xero, SimPro, or similar accounting and job management systems.
• Strong Microsoft Excel skills.
• Experience within a busy operational or project-based business environment.

Part-time hours of 25–30 hours per week are available, providing an excellent opportunity to achieve a healthy work-life balance while taking ownership of a key finance function within the business.

You will join a supportive and collaborative team environment where your contribution is valued and recognised. This varied role offers exposure to accounts receivable, payroll administration, project administration, and wider business operations, giving you the opportunity to develop a broad skill set and make a meaningful impact. Most importantly, you will play a vital role in supporting the company's financial performance, helping to improve cash flow, maintain strong financial controls, and contribute directly to the continued growth and success of the business.