Job Description:

Administrator / Office Administrator
Bishops Stortford / Stansted Area
£(phone number removed) per annum
Half Day Every Friday!
4 Weeks Holiday
8.15-5.00 Monday Thursday 8-12.45 Friday (39.5 hours made up over the 4.5 days)

Administrator
Are you an organised and proactive Administrator who enjoys variety in your day? Do you like being the person who keeps everything running smoothly, helping different departments and supporting wherever needed?
Our client is a successful and growing manufacturer and distributor looking for an Administrator to join their friendly team. This is a varied role that combines sales administration, purchasing support, accounts administration and general office duties, making it ideal for someone who enjoys being involved in all aspects of the business.
This position would suit an experienced Administrator, Office Administrator, Sales Administrator or Accounts Administrator looking for a long-term opportunity within a supportive and team-focused environment.
The Role
As an Administrator, you will provide support across multiple departments, ensuring customer orders, supplier queries, purchasing administration and office processes are completed accurately and efficiently.
You will be a key point of contact for customers, suppliers and colleagues, helping to ensure the smooth day-to-day running of the business.
Key Responsibilities
 
Sales Administration

• Process customer orders accurately and efficiently using the company ERP system (SAP experience beneficial but not essential).
• Update and amend customer orders when required.
• Communicate order progress and delivery updates to customers.
• Handle customer enquiries via telephone and email.
• Run reports and provide order status updates.
• Produce commercial invoices for export shipments.
• Arrange and book UK and international deliveries when required.

Purchasing Administration

• Process supplier purchase orders.
• Update supplier order confirmations.
• Chase suppliers for outstanding deliveries and lead times.
• Check stock availability and liaise with suppliers regarding shortages.
• Assist with pricing updates and product information maintenance.
• Support the purchasing team with general administrative duties.

Accounts Administration

• Assist with invoice processing and matching paperwork.
• Support the accounts function with data entry and record keeping.
• Help maintain accurate financial and supplier records.
• Assist with reconciliation and administrative tasks as required.

General Office Administration

• Answer incoming calls and direct enquiries appropriately.
• Maintain accurate records and filing systems.
• Support managers and colleagues with administrative tasks.
• Prepare spreadsheets, reports and documentation.
• Assist with general office organisation and day-to-day administration.
• Provide support to other departments when required.

About You

• Previous experience within an Administration, Office Administration, Sales Administration or Purchasing Administration role.
• Strong organisational skills and excellent attention to detail.
• Confident communicator with a professional telephone manner.
• Good IT skills including Microsoft Office.
• Experience using SAP or a similar ERP system would be advantageous.
• Ability to manage multiple tasks and prioritise workloads effectively.
• Positive, flexible and willing to help wherever needed.
• Team player with a proactive approach and a strong work ethic.

What's On Offer?

• Salary of £(phone number removed) per annum.
• Half day every Friday.
• 4 weeks holiday.
• Friendly and supportive working environment.
• Stable, long-term opportunity with a successful business.
• Varied role offering exposure across sales, purchasing, accounts and office administration.

If you are looking for a varied Administrator position where no two days are the same and you enjoy being the person that keeps everything organised and running smoothly, we'd love to hear from you.