Job Description:

Administrator

Location: Bexleyheath

Contract Type: Permanent

Hours: Full Time - 37.5 hours - Monday to Friday

Job Purpose

Our client, a leading infrastructure and civil engineering specialist, is hiring for an Administrator to support the effective management of fleet vehicles and plant equipment within the Civils South business.

Job Role

You will be an organised and proactive Administrator to support the effective management of fleet vehicles and plant equipment within our Civils South business. Based in Slade Green, this is a key office-based role responsible for coordinating maintenance activities, supporting compliance requirements, maintaining accurate records, and providing administrative support to ensure the smooth operation of the Fleet & Plant function.

Working closely with the Fleet & Plant Manager and operational teams, the successful candidate will play an important role in keeping vehicles and equipment compliant, operational, and efficiently managed.

Duties

• Coordinate vehicle and plant maintenance activities, servicing schedules, and inspections.
• Liaise with suppliers, repair providers, and operational teams regarding fleet and plant requirements.
• Manage and monitor vehicle and plant breakdowns to support timely resolution.
• Maintain accurate records relating to MOTs, servicing, road tax, and other compliance requirements.
• Ensure fleet and plant documentation is up to date and readily available when required.
• Support fleet compliance activities, including FORS administration.
• Produce and maintain operational reports, including fuel usage and fleet performance data.
• Assist with training administration and associated record-keeping.
• Maintain HGV and plant documentation to ensure compliance obligations are met.
• Update fleet management systems and ensure data accuracy.
• Provide general administrative support to the Fleet & Plant team.
• Work collaboratively with stakeholders across the business to support the efficient operation of the department.

Person Specification

Essential

• Previous experience in an administrative role.
• Experience coordinating schedules, maintenance activities, or service bookings.
• Strong record-keeping and document management skills.
• Experience producing reports and maintaining accurate data.
• Excellent organisational skills, with the ability to manage multiple priorities.
• Strong attention to detail, particularly when dealing with compliance documentation.
• Effective communication skills and the ability to engage with a range of stakeholders.
• Proficiency in Microsoft Office applications, particularly Excel and Outlook.
• Ability to work independently as well as part of a wider team.