Job Description:

Contract Coordinator
Location: Wickford
Hourly Rate: £13.80-£15.00, depending on experience and qualifications
Contract Type: Temp-to-Perm
Working Hours: 42.5 per week, Monday - Friday 08:00 - 17:00

About the role

We are seeking a highly organised and proactive Contracts Coordinator to join our team. In this role, you will play a key part in the day-to-day coordination of contracts, procurement of materials and administration processes. You will liaise with suppliers, management, and internal teams to ensure smooth operations, efficient communication, and the completion of tasks on time.

This is a great opportunity to develop your skills, gain valuable experience, and grow with us in a friendly and encouraging environment!

Responsibilities

• To work within the team to deliver high standard of operations, including smooth and timely delivery of materials.
• To assist with office-based administration functions including but not limited to:
  • Answering phone calls from client/operatives- answering and assisting with queries, taking call offs from site.
  • Booking system: Inputting bookings onto the inhouse booking system, making sure correct site information is inputted along with financial costs inputted, alongside scheduling of works - assist in the preparation and sending of the operatives daily work schedules.
  • Purchase orders: Raising orders for consumables through our purchase order system. Raise pro-forma invoice requisitions request on ad hoc purchases
  • Invoicing: Administration preparation of work sheets ready for invoicing & creating and processing the invoicing works through the billing sheets and sending these to head office for creation. Once returned from head office making sure work sheets are attached and sending invoices to the clients.
  • Overtime processing: Organising and recording data from operative's weekly time sheets and cross referencing this against the Time and attendance app. Submit hours on a weekly basis to payroll. Cross referencing and checking operatives hours against the vehicle tracker system.
  • Fleet management: Assist and maintain the departments fleet information working alongside the company fleet management company to ensure all services, safety inspections and MOT are scheduled.

Requirements

• Previous experience in a similar administrative or coordination role is required, with procurement experience highly beneficial.
• High attention to detail and proactive.
• Excellent verbal and written communication skills to liaise effectively with suppliers, managers, and internal teams.
• Proficiency in Microsoft Office and experience working with administrative/procurement tools or software. Experience with SUMMIT/Redsky is a strong advantage.
• A collaborative attitude and the ability to work well within a team to ensure projects are completed on time.

Why join us?

As the UK's leading grounds maintenance and landscape creation provider, no two projects are ever the same - and neither are our people. That's why we're committed to creating a diverse and inclusive culture where everyone can thrive.

We're proud to have been recognised as Employer of the Year and Sustainable Company of the Year at this year's Landscaper Awards, reflecting our commitment to supporting our people while delivering a more sustainable future.

What we offer

• Career advancement and development opportunities through our bespoke apprenticeship programmes, our extensive in-house training academy, and coaching and mentorship.
• A diverse and inclusive workplace where you can collaborate with passionate and talented individuals.
• Contribute to projects that have a meaningful impact & make a real difference in the community and environment.
• We recognise and reward your hard work with our wide-ranging competitive benefits package designed to prioritise your wellbeing, support life choices, and help in both good and challenging times.

Benefits

• 21 days holiday plus bank holidays.
• Full Workwear & PPE provided.
• Healthcare & Wellbeing platform.
• Enhanced maternity and shared parental leave.
• Support for personal and professional challenges.
• Discounts on retail, holidays, gym memberships, and more.
• Secure your future - resources to manage your finances
• Colleague of the month and annual awards.
• Two days per year to support a cause of your choice.
• Comprehensive resources and support.

About our client

We are Europe's largest provider of grounds maintenance services and landscape creation, in the UK alone we're a community of over 3,000 passionate colleagues shaping the future of the green industry.

We understand what it means to grow. Our history dates back to 1919, and today, with a turnover of £250 million, we're more than just a company - we're a force for positive change. We offer a range of services to create, maintain, and manage landscapes across the UK.

Grow with us, and together we'll create a greener future for all.

If you receive suspicious outreach claiming to be from us, please contact us via the ManpowerGroup website.