Job Description:

Job Description

Document Controller & Administrator

Department: Brickwork – Administration & Pre-Construction
Location:  Essex

Purpose

To provide administrative support to management and any function that requires it. To organise project and company documentation within the document control team and assist with implementing office procedures, frequently taking responsibility for specific projects and tasks.

Profile

The successful candidate will take pride in producing accurate and clear work, communicate effectively, and work well both independently and within a team environment. Duties should always be completed accurately, professionally, and within required timeframes.

Responsibilities / Deliverables

• Take a lead role in the day-to-day administration of office functions

• Scanning, renaming, and filing of various documents including induction forms, fit to work forms, project folders, orders, and health & safety records

• Manage drawing updates including downloading, filing, updating drawing registers, organising hard copies for site, and revising office folders

• Document control including downloading and uploading files on EDMS systems such as Asite, Aconex, and Viewpoint

• Printing and preparing RAMS folders

• Completing online site pre-inductions

• Managing monthly health & safety hours records

• Supporting tender enquiries

• Preparing O&M manuals

• Updating logs including Master Design, O&M, Orders, Telephone Lists, and Job Lists

• Organising, maintaining, and keeping archive rooms clean and up to date

• Collating and submitting annual award submissions

• Creating project case studies

Skills

• Proficient in various Electronic Document Management Systems

• Computer literate with strong MS Office skills including Word, Excel, and PowerPoint

• Excellent attention to detail with accurate reporting skills

• Strong organisational skills with the ability to meet deadlines and work flexibly within a team

• Excellent communication skills with a clear, polite, and professional manner

Health & Safety

Any health and/or safety concerns must be reported to a senior member of staff.

Other

Ensure all company policies and procedures are adhered to.