Job Description:

We are currently recruiting for a Finance & Administration Assistant to join a busy and growing organisation based in Witham. This is an excellent opportunity for an organised and detail-oriented individual who enjoys working in a fast-paced environment, supporting both finance and wider business operations.

The successful candidate will play a key role in ensuring the accurate processing of financial information while providing valuable administrative support across the business.
Key Responsibilities

• Creating customer delivery notes from source data for checking and processing
• Scanning delivery notes, logging dispatch dates and distributing documentation to customers
• Matching delivery notes to customer self-bill invoices and maintaining tracking records
• Entering customer purchase orders and maintaining accurate electronic records
• Daily processing and input of purchase invoices into the accounting system
• Matching purchase orders and delivery notes to supplier invoices
• General finance and administration filing duties
• Answering telephone calls and accurately logging enquiries
• Welcoming visitors and managing reception responsibilities
• Coordinating visitor and meeting room requirements
• Managing office stationery stock and purchase requests
• Organising and replenishing kitchenette supplies
• Providing cover and support to other members of the finance team when required

Skills & Experience Required

• Previous experience within a finance, accounts administration or administrative support role
• Strong Microsoft Excel and MS Office skills, including the use of formulas, sorting and data management
• Experience using accounting software, ideally QuickBooks
• Excellent organisational skills with the ability to manage multiple tasks and priorities
• Strong attention to detail and a commitment to accuracy
• Confident communication skills with the ability to build positive relationships with customers, suppliers and colleagues
• Ability to work effectively under pressure and meet deadlines
• Professional and adaptable approach to work
• High levels of integrity, discretion and confidentiality
• Strong literacy, numeracy and IT skills
• Ability to work independently as well as part of a collaborative team

What We're Looking For
The ideal candidate will be proactive, reliable and highly organised, with a positive attitude and a willingness to support the wider business when required. This role would suit someone who thrives in a varied position that combines finance administration, data processing and office support responsibilities.