Job Description:

POLITE NOTICE - We are not engaging recruitment agencies for this vacancy. Please do not contact us regarding candidate submissions, as unsolicited approaches will not be acknowledged or responded to.

Job details. 

We are looking for an experienced Bookkeeper & Credit Controller to join our team. This is a part-time, remote position for a UK-based technology company. The successful candidate will be fully responsible for all day-to-day bookkeeping and accounts administration for the business, including credit control and company payroll.

This role is well suited to someone who values a consistent weekly structure, while also needing some day-to-day flexibility.

Location & Working Pattern

This is a remote role open to candidates across the UK. Being local to our Highams Park office is a plus and hybrid working is available for those who'd like it (once a week or more), but this is not a requirement. We are equally happy for the right candidate to work from home permanently, part-time. 

Working hours are Monday, Tuesday and Thursday – 9:00am to 5:30pm and Friday morning – 9:00am to 12:30pm. 

Essential Requirements

• The company accounts are maintained through Xero, so extensive knowledge of this application is essential.
• Must have access to a dedicated private workspace for uninterrupted working from home (equipment provided).

Key Responsibilities

• Daily accounts reconciliation
• Weekly credit control management, including contacting debtors to ensure they pay in line with agreed schedules
• Monitoring the accounts email inbox and responding swiftly to all client queries
• Processing supplier invoices via DEXT
• Creating one-time service invoices and updating recurring invoice templates
• Managing Direct Debit transactions, including updating and submitting monthly recurring DD files and managing client notifications
• Updating and managing the purchase ledger
• Preparing and submitting quarterly VAT returns
• Updating and processing the monthly company payroll
• Managing company expenses and overtime submissions
• Managing the company workplace pension
• Creating month-end financial reports for the company directors
• Working with a chartered accountant, providing assistance with year-end accounts

Note: this is not an exhaustive list and other duties may be necessary.

Knowledge Requirements

• Proven experience in a similar bookkeeping or accounting role (minimum 5 years)
• Experience of preparing and submitting VAT returns through Xero
• Familiarity with HMRC regulations and compliance deadlines
• Experience with UK payroll processes, including PAYE, National Insurance and workplace pension contributions
• Experience of updating and filing monthly workplace pension contributions
• Knowledge of Direct Debit regulations, with experience of setting up Direct Debit facilities and maintaining a regular Direct Debit payment schedule
• Experience of creating bespoke financial reports (not just automated system reports)
• Experience of working with an online helpdesk system is desired, but not essential

Personal Attributes

- Able to demonstrate initiative and take a proactive approach to their work, with the ability to work unsupervised, within a supportive team, without the need to await instructions

- IT literate, with excellent working knowledge of Xero and Microsoft 365 applications

- Accurate numeracy skills and the ability to spot financial discrepancies

- Excellent verbal and written communication skills

What We Offer

• Flexible remote working, with no requirement to commute
• Optional hybrid working from our Highams Park office for those who'd like it
• All necessary equipment provided (laptop, software, etc.)
• A supportive, dynamic team within a fast-growing company

Benefits

• Flexitime
• Remote working